Terms of Service
Last updated: 12 June 2026
1. Agreement to Terms
By accessing and using Easy Comp Central ("the Platform"), you agree to be bound by these Terms of Service and all applicable laws and regulations. If you do not agree with any of these terms, you are prohibited from using this platform.
2. Use License
Permission is granted to use Easy Comp Central for personal, non-commercial purposes under the following conditions:
- You must not modify or copy the platform materials
- You must not use the platform for any commercial purpose without authorization
- You must not attempt to reverse engineer any software on the platform
- You must not remove any copyright or proprietary notations
- You must not transfer the materials to another person or "mirror" on another server
3. User Accounts
3.1 Account Creation
To use certain features, you must create an account. You agree to provide accurate, current, and complete information during registration and to update such information to keep it accurate and current.
3.2 Account Security
You are responsible for maintaining the confidentiality of your account credentials and for all activities under your account. You must notify us immediately of any unauthorized access or security breach.
3.3 Account Types
- Parent Accounts: For managing children's competition entries and club memberships
- Club Admin Accounts: For managing club operations and member registrations
- Organiser Accounts: For managing competitions and viewing registrations
- Judge Accounts: For judges to manage their profile, availability, certifications, and respond to competition judging adverts
- Scrutineer Accounts: For certified scrutineers to manage EasyComp at competitions. A Scrutineer licence is provided free of charge at Easy Comp Central's discretion, subject to verification of certification.
4. User Conduct
You agree not to:
- Use the platform for any illegal purpose
- Violate any laws in your jurisdiction
- Infringe on the rights of others
- Transmit harmful code, viruses, or malware
- Spam, harass, or abuse other users
- Impersonate any person or entity
- Collect user data without consent
- Interfere with platform security or operations
5. Competition Registrations
5.1 Registration Process
Parents and club admins can register competitors for competitions through the platform. Registration confirmation is subject to competition organiser approval and payment completion.
5.2 Fees and Payments
Registration fees are set by competition organisers. All payments are processed securely through Stripe. Refund policies are determined by competition organisers.
Card processing fees may vary depending on where your card was issued. Non-domestic cards may incur a surcharge which will be shown before you confirm payment. For full details on how card fees are handled, please see our Card Processing Fees page.
5.3 Cancellations
Cancellation terms are set by individual competitions. Easy Comp Central is not responsible for refunds, but facilitates communication between users and organisers.
6. EasyComp Licensing
6.1 Licence Tiers
Three licence tiers are available for organisers: Pay As You Go, 12 Month Plan, and 3 Year Plan. Each paid tier provides full access to all five EasyComp modules (EasyComp, EasyPad, EasyHost, EasyScreen, EasyMarshal). A free tier is available with restrictions, including a maximum of 25 events per competition and limited module access.
6.2 Pay As You Go Licences
Pay As You Go licences are tied to specific competition dates provided at time of purchase. Multiple licences may be purchased at once. Each licence is valid only for the specified date(s) and expires automatically after the competition concludes.
6.3 Licence Verification and Compliance
Competition days and average competitor numbers are monitored and verified. Organisers must hold a valid licence appropriate to their usage. A competition day is defined as each individual day of competition — a 2-day event counts as 2 competition days. Average competitor numbers are calculated per individual competition day, not across the entire event. For example, if a 2-day competition has 400 competitors on day 1 and 300 on day 2, those are counted as separate days with their respective competitor counts. Any organiser found to be using EasyComp at a competition without a valid Organiser Licence, or operating outside the terms of their licence tier, will be liable for an invoice at the standard non-discounted price for each competition day in question. Easy Comp Central reserves the right to audit competition data to verify compliance.
6.4 Organiser Licence Register
A public Organiser Licence Register is maintained for scrutineer verification purposes. Licensed organisers appear on this register with their licence type and validity period.
6.5 Scrutineer Licensing
EasyComp Scrutineer licences are provided free of charge to certified scrutineers. The granting of a Scrutineer licence is at the sole discretion of Easy Comp Central. Applicants must demonstrate that they are a certified scrutineer and Easy Comp Central reserves the right to request evidence of certification and to refuse or revoke a licence at any time without obligation to provide a reason.
6.6 Scrutineer Obligations
Licensed scrutineers are required to verify an organiser's licence status via the Organiser Licence Register (available at /organiser-licence-register) prior to attending and scrutineering a competition. Scrutineers must not use EasyComp at any competition where the organiser does not hold a valid Organiser Licence. Any scrutineer found to not be adhering to this obligation may have their Scrutineer licence revoked.
6.7 EasyPad Devices
The EasyPad electronic judging software is included with the Scrutineer licence. Physical EasyPad devices must be purchased separately from an Easy Comp Central Agent. Only EasyPad devices purchased from an Easy Comp Central Agent are supported and authorised for use with the EasyComp system.
6.8 Volume Discounts
Volume discounts may be applied to Organiser Licences based on the number of competitions run per year. These discounts are applied in addition to plan-based discounts and are calculated at Easy Comp Central's discretion.
7. Judges Platform
7.1 Judge Profiles and Subscriptions
Judges may create profiles and subscribe to tiered plans (Free, Pro, Elite) to access enhanced features including increased application limits, analytics, and priority placement.
7.2 Organiser Judges Module
Organisers with an active Judges Module subscription can create judge adverts, review applications, and manage judge bookings for their competitions.
7.3 Judge Bookings and Payments
Judge rates and payments are agreed between organisers and judges. Easy Comp Central facilitates the connection but is not a party to the booking arrangement.
8. Parent Achievements
Parents can track their children's competition achievements, results, and progression through the platform. Achievement data is derived from competition results and is displayed for informational purposes.
9. Content and Intellectual Property
9.1 Platform Content
All content on Easy Comp Central, including text, graphics, logos, and software, is the property of Easy Comp Central Ltd or its content suppliers and is protected by copyright and intellectual property laws.
9.2 User Content
You retain ownership of content you upload (photos, profile information, etc.). By uploading content, you grant Easy Comp Central a licence to use, display, and distribute such content as necessary to provide our services.
10. Privacy and Data Protection
Your privacy is important to us. Please review our Privacy Policy to understand how we collect, use, and protect your personal information. By using Easy Comp Central, you consent to our data practices as described in the Privacy Policy.
11. Disclaimer of Warranties
The platform is provided "as is" without warranties of any kind, express or implied. Easy Comp Central does not warrant that the platform will be uninterrupted, secure, or error-free. We do not guarantee the accuracy or reliability of any information on the platform.
12. Limitation of Liability
Easy Comp Central shall not be liable for any indirect, incidental, special, consequential, or punitive damages resulting from your use or inability to use the platform. Our total liability shall not exceed the amount you paid to use the platform in the past 12 months.
13. Indemnification
You agree to indemnify and hold harmless Easy Comp Central, its officers, directors, employees, and agents from any claims, damages, losses, or expenses (including legal fees) arising from your use of the platform or violation of these terms.
14. Termination
We reserve the right to terminate or suspend your account immediately, without notice, for any violation of these Terms. Upon termination, your right to use the platform will cease immediately. You may also terminate your account at any time through your account settings.
15. Changes to Terms
We reserve the right to modify these Terms at any time and without prior notice. It is your responsibility to review these Terms periodically. Your continued use of the Platform following any changes constitutes your acceptance of the revised Terms. Where practicable, we may notify users of material changes via email or platform notification, but this is not guaranteed and the absence of notification does not affect the validity of any changes made.
16. Governing Law
These Terms shall be governed by and construed in accordance with the laws of England and Wales. Any disputes shall be subject to the exclusive jurisdiction of the courts of England and Wales.
17. Contact Information
For questions about these Terms of Service, please contact:
18. Severability
If any provision of these Terms is found to be unenforceable or invalid, that provision shall be limited or eliminated to the minimum extent necessary so that these Terms shall otherwise remain in full force and effect.